BYLAWS

South Skyline FireSafe Council

Approved by the Board March 1, 2016

 

  1. MISSION STATEMENT

    The South Skyline FireSafe Council is a non-profit organization dedicated to the public benefit, whose mission is to provide education and outreach programs for fire prevention and preparedness to all South Skyline residents within the Council area in order to prevent the loss of lives and reduce losses of personal and public property and natural resources from wildfire.

    The goals of the Council are:
    1. Educate the public about wildfire threat and mitigation measures.

    2. Coordinate wildfire prevention efforts with the cooperation of local public fire agencies and relevant stakeholders.

    3.  Reduce the potential for fire loss damage.

    4.  Improve wildfire safety by aiding in the reduction of hazardous fuel loads.

    5. Educate through coordination with other groups (ie: SSEPO) regarding evacuation routes and procedures.
    6. Operate through dedicated volunteer help, in-kind donations, financial contributions, and grants.

  2. LOCATION

    Star Rt 2 Box 324, La Honda, CA 94020 is the mailing address of the South Skyline FireSafe Council. Monthly business meetings are normally held at one of the homes of the contributing members, officers, or member of the Board of Directors (see section V.)


  3. AREA

    The area of the South Skyline FireSafe Council (subsequently denoted ‘the Council’) is defined in detail in the Appendix. It includes portions of Santa Cruz, San Mateo, and Santa Clara Counties. The central feature of the area is Skyline Boulevard. The Council area extends north from Bear Creek Road on the west side to Black Road, then both sides of Skyline Boulevard for about 20 miles to Langley Quarry Rd, then continuing on the west side of Skyline to Old La Honda Road. This boundary north of Langley Quarry Rd is contiguous to the Woodside Fire Protection District. The southern boundary of the Council area is contiguous to the established Lexington Hills Community Wildfire Protection Plan area. The area includes residences and communities with access off these sections of Skyline Blvd for several miles. A map of the SSFSC area boundaries is available on the SSFSC website (www.southskylinefiresafe.org).


  4. POLICY

    Policies are discussed and approved by a Council majority vote (see section VI. D). All sides of an issue will be considered before a policy decision is made.

    No member or group may obligate the Council unless authorized by the Board of Directors or a Council vote.

  5. MEMBERSHIP

    1. The Secretary (see VI B 5) or appointee shall maintain meeting and event attendance records for the purpose of determining member status.

    2. Active Member. A resident, property owner, or lessee, over 18 years old, living generally within the Council area, becomes an active member by performing significant service for the Council as determined by the Board of Directors, such as participating in one (1) or more major projects per year. Similarly the Board may determine when an active member status has lapsed to ‘general member’ status. Each active member has one vote. Officers and Board Members are automatically active members.

    3. General Member. A resident, property owner, or lessee, over 18 years of age living generally within the Council area who attends at least occasional Council meetings or Council events. A general member does not have the right to vote. He/She may receive all regular e-mails and mailings.

    4. Associate Member. An associate member is a person, or member of a group, or organization who has an interest in the Council activities but is ineligible for regular membership. Associate members do not have the right to vote or serve as officers or on the Board of Directors. They may receive all regular emails or mailings.

  6.  BOARD OF DIRECTORS

    1. Composition. The Board of Directors shall be composed of active members. These will include the four officers of the executive committee (the president, vice president, treasurer, and secretary) plus up to six additional elected directors at large.
    2. Duties
      1. Board Of Directors. The board of directors (hereinafter referred to as directors) should attend business meetings and other Council functions. They will conduct the business of the Council including budgeting, fund raising, spending, deciding policy and positions, approve and publish materials relevant to the goals of the Council, organizing meetings, and planning events. Each director should keep generally informed about issues before the board and about member opinion on these issues. Directors may be asked by the president to take on special assignments.

      2. President. The president shall be responsible for upholding the Bylaws, policies, and positions of the Council. The president or appointee shall be responsible for scheduling meetings, preparing agendas, presiding at meetings, executing the decisions of the board, appointing committees, signing letters and representing the Council at meetings with related FireSafe Councils. He/she is responsible for assuring coordination of programs with relevant Fire Departments and public land agencies. He/she may appoint temporary replacements for officers as necessary, to be approved by the Board.

      3. Vice President. The vice president shall assist the president and take the place of the president when he/she is unable to perform his/her duties.He/she shall take on additional responsibilities as requested by the board.

      4. Treasurer. The treasurer shall act as prudent custodian of the Council funds. The treasurer or appointee should be prepared to give a financial report at any meeting of the Council. At his/her discretion, the treasurer is authorized to issue a check of up to five hundred dollars ($500) on any project previously approved by the Board of Directors. Any other expense over five hundred dollars ($500.00) shall be specifically authorized by the board before payment. He/she is to coordinate financial matters as appropriate with any outside fiscal sponsor of a Council grant. The treasurer shall assure maintenance of records of minutes, policies and other documents required by state attorney general’s office and file all documents and paperwork required to maintain status as a California corporation and as a tax-exempt non-profit organization.

      5. Secretary. The secretary or appointee shall attend all meetings of the Council, record attendees, take minutes, maintain a notebook of all minutes, and conduct correspondence as directed by the board and maintain membership records.

    3. Selection of Board of Directors

      1. Nominations. A nominating committee appointed by the president in September shall present a slate for all board positions to the Board of Directors at the October Council meeting. All nominees must consent to appear on the ballot.

      2. Elections. Members of the board are elected by the active members (majority of those present) at the November meeting. Additional nominations may be made at that meeting. If there is more than one candidate nominated for a position, then voting for that position shall occur by secret ballot.

      3. Vacancies. Vacancies occurring mid-term may be filled by majority vote of the Board of Directors with a minimum of 4 present.

      4. Removal from Office. Any director may be removed from office by a two-thirds vote of the active members present. The vote must occur at a scheduled meeting.

      5. Terms. The terms of Directors shall be two (2) years starting with the November election meeting. The terms for the officers shall be one (1) year from the November business meeting until their successors are elected at the following November meeting. There is no limit to the number of terms a director or officer may serve.

    4. Voting. All decisions are to be made at a meeting with a quorum (minimum of 3) of the Board present. Required is a ‘Council majority vote’ defined as a majority or tie vote of the directors present plus a tie or majority of the other active members present. Exceptions to this voting procedure are:

      1. Annual elections of board of directors, when only a simple majority of the active members present is required
      2. For amendment of the Bylaws (IX), when a two-thirds majority of the active members present is required.
      3. When the Executive committee makes a necessary decision between business meetings.

    5. Executive Committee.

      1. he Executive Committee shall consist of the president, vice president, treasurer, and secretary. The Executive Committee exists solely for the purpose of making decisions when they must be made before the next business meeting. At least three (3) votes are necessary to make a decision. When making a decision, the Executive Committee must keep in mind the policies, positions, and prior discussions of the board. All decisions made by the Executive Committee shall be reported at the next scheduled business meeting.
      2. Election of Executive Committee. The Executive Committee shall be elected from the members of the Board of Directors by the Board of Directors immediately after the completion of the election of the Board at the November meeting.

  7. MEETINGS

    Business meetings will normally be held monthly and as otherwise required. The membership of the Council shall be notified of meetings by email.


  8. DUES

    The Council does not collect dues but relies upon donations, fund raising, and grants for its funding.


  9. AMENDMENTS TO BYLAWS

    An amendment to the bylaws may be proposed to the board of directors by any active member and must be seconded by any other active member. To pass, an amendment must be publicized to the active members and approved by a two-thirds vote of the active members present at the next business meeting when a quorum ofdirectors are present.

APPENDIX:  Area boundaries:  See map elsewhere on www.southskylinefiresafe.org

Version: SSFSC030509

Approved by Board 3-1-2016, Eric Isacson, President